Award-winning architectural firm seeks experienced Office Manager with strong written and oral communication skills to take ownership off all office support systems in a creative environment.
Key
Responsibilities:
·
Bookkeeping
including A/P, A/R, client billing, reconciliations, P&L management,
payroll, etc.
·
Human
resource operations including recruiting, hiring processes, managing and
administering benefits, sick/vacation tracking, and on-going feedback
·
Maintaining
all aspects of office environment including answering phones, first
client/visitor interaction, banking, supplies, organization, and office-wide systems
·
Management
of all office consultants and maintenance agreements i.e. phones, computers,
printers, etc.
·
Keep
current all medical, professional and liability insurances as well as W-9s,
Certificates of Insurance, and Client and Consultant contracts
·
Update
all promotional/marketing materials, create contracts, write and/or proof-read
letters and proposals
·
Opportunities
exist beyond these responsibilities including web site management, social media
marketing, graphic design, etc.
Experience
and Qualities:
·
Previous
successful experience as Office Manager or similar role; architectural or other
creative industry preferred
·
Excellent
written and oral communication skills
·
Works
well independently, intelligent, self-motivated
·
Takes
ownership and initiative
·
Appreciates
working in a creative environment
·
Professional
and personable
·
Ethical
and transparent
·
Understanding
of professional liability issues specific to the construction industry a plus
Required
Technical Skills:
·
Proficiency
in bookkeeping and Quickbooks a must
·
Proficiency
in Microsoft Office Suite including Word, Excel, and Powerpoint
·
Knowledge
of Photoshop and Quark a plus
Salary
commensurate with ability.
Local
candidates only. Relocation assistance is not being offered.
Please send resume
and short writing sample: Michele Scotto Trani, micheles@beinfield.com
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